Unadilla Valley

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PO BOX F | 4238 State Highway 8
New Berlin, NY 13411
P: 607.847.7500
F: 607.847.9194
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What happens at a board meeting?

 The usual order of business at a regular meeting is as follows:
  • Call to Order
  • Flag Salute
  • UV Positive Points
  • Voice of the Public No. 1 (only comments about agenda items)
  • Approval of Minutes
  • Approval of Treasurer’s Report
  • Acceptance of Special Education Minutes
  • Reports
  • Administrators
  • School District Treasurer
  • Superintendent
  • Recommendations of the Superintendent
  • Correspondence/Communications
  • Unfinished Business
  • New Business
  • Voice of the Public No. 2
  • Adjournment
Seated with the board at the conference table are the superintendent of schools and the district clerk, who records the minutes of the meeting.

Other staff members typically present are the building principal, director of pupil personnel services and the school district treasurer.
 
Copies of the agenda are available to the public at each meeting. Agendas and supporting documents are given to board members in advance of the meeting date to allow the board to study and review the information.

During the meeting, it may appear as if some items are being voted upon with little or no discussion. This, however, is not usually the case because some items may have appeared on a previous agenda or may have been discussed at length at a special meeting or executive session.
 

Special Meetings
In addition to its regular business meetings, the board may hold special meetings.

Special meetings may be planning/work sessions at which the board receives reports and information from the superintendent regarding the management of the school district.

During special meetings, board members have the opportunity to study and discuss specific topics in depth. Special meetings are open to the public. Although there is no formal public participation at special meetings, the board may solicit comments from observers.

Special meetings/work sessions may occur during the budget preparation process, although a special meeting can be called at any time by the board. 

Executive Session 
The board can meet in executive sessions to discuss personnel matters, labor negotiations, and other matters that are confidential as defined by the Open Meetings Law of the State of New York.

Executive sessions can only be held by resolution at a regularly scheduled or advertised special meeting. All executive sessions are closed to the public, but the board is not permitted to vote on the passage of any resolution while it sits in executive session.